WhenAvailable

Create availability polls in seconds. Find the perfect time for everyone.

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Added Jul 2026

whenavailable.com

Ai Scheduling AgentFreeai-scheduling-agent

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What is Whenavailable?

WhenAvailable is a group scheduling tool that simplifies finding meeting times for any group size. Users create availability polls with multiple date/time options, share via link or email invitation, and guests vote without signing in. It's designed for teams, families, and organizations that need to coordinate schedules without endless back-and-forth communication.

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Key Features of Whenavailable

Unlimited free polls (up to 20 guests)
Customizable background themes
Share via link or email invitation
Guests vote without signing in
Real-time vote tracking
Import Google Calendar & Contacts
Sync with Google Calendar
Chat messages in polls
Download results as CSV or XLSX
No ads
Vote on behalf of guests
Duplicate polls
Send reminders
Custom cover image & logo

Who Should Use Whenavailable?

Schedule board meetings and team standups

Coordinate family reunions and gatherings

Arrange sports league matches and events

Plan group events without endless emails

Coordinate across large groups or multiple departments

Whenavailable: Pros & Cons

✓Pros

Simple and intuitive interface
No login required for guests to participate
Unlimited free polls for groups up to 20 people
Real-time vote tracking
Multiple sharing options (link and email)
Completely ad-free
Google Calendar integration
Afffordable premium options for larger groups

✕Cons

Free plan limited to 20 guests per poll
Free plan does not include Google Calendar sync
Free plan cannot send reminders
Free plan limited to one guest group

Frequently Asked Questions about Whenavailable

Do guests need to create an account to vote on a poll?

No. Guests can vote without signing in—they simply mark their availability for the proposed dates.

What's the difference between the OneTime and Premium plans?

OneTime ($38) is a one-time charge to upgrade a single poll with unlimited guests. Premium ($10/year) is a yearly subscription that upgrades all your polls and includes features like Google Calendar sync, reminders, and multiple guest groups.

Can I import my contacts to send invitations?

Yes. You can import Google Calendar and Contacts to easily invite guests to your polls.

How many people can I invite to a free poll?

The free plan supports up to 20 guests per poll. For larger groups, the OneTime or Premium plans offer unlimited guest capacity.